Industry: Law Firms & Professional Services
Professional, compliant billing for law firms and consultancies
Legal and professional services firms bill differently from retail — retainers, milestone fees, disbursements, and recurring engagements. TxBilling handles the invoicing and e-Invoice layer while you stay focused on client work.
Common challenges
- Retainer and milestone-based billing that doesn't map neatly to a single "sale."
- Disbursements (court fees, stamping, third-party costs) that need to be itemised separately from professional fees.
- Clients — especially corporate clients — requesting proper e-Invoices with correct TIN and business details for their own tax purposes.
- Maintaining a professional, consistent invoice format across partners and fee earners.
- Client trust or disbursement accounts sit outside standard billing and must not be conflated with firm revenue on an invoice.
How TxBilling helps
- Quotation & invoice workflow — send a formal quotation or fee estimate, convert it to an invoice once accepted, keep a clean paper trail per client/matter.
- Customer database — store each client's correct legal name, TIN, and billing details once, reused on every future invoice to avoid validation errors.
- e-Invoice for B2B clients — issue individual e-Invoices directly to corporate clients who need them for their own compliance, submitted straight to LHDN MyInvois.
- Customer statements — send clients a running statement of fees and payments for ongoing retainers.
- Custom branding — invoices carry your firm's branding, not a generic template.
Note on client accounts: TxBilling handles fee invoicing and e-Invoice compliance. It is not a client trust/disbursement accounting system — firms subject to Bar Council or professional body rules on client monies should continue to maintain those records separately and consult their compliance officer or accountant on how billing data should reconcile with trust accounts.
Law firm & professional services FAQ
Can I issue an e-Invoice for a retainer fee?
Yes — a retainer or milestone billing can be invoiced like any other professional fee. If a portion relates to disbursements versus fees, it's good practice to itemise these clearly on the invoice.
Do corporate clients need my TIN and their own TIN on the e-Invoice?
Yes, generally both the supplier's and buyer's TIN are required fields for e-Invoice validation on B2B transactions. TxBilling stores this once per client so you don't need to re-enter it every time. See What is a TIN Number?
Is TxBilling suitable for a firm with multiple partners billing separately?
Yes — role-based access lets multiple fee earners issue invoices under the same firm profile while keeping a shared, auditable record.
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